Protect Your data to protect your business
What Needs Protected And Why?
What do you need to protect?
People are often amazed at the variety of data that needs protected. While not an exhaustive list, you will likely find that you need to protect these types of data –
- Email archives or Exchange data stores
- Laptop/Desktop files
- Network device configuration files
- Tablet/Mobile device documents
- Documents stored in cloud services
- SharePoint files.
- Virtual Machines
- Server/Laptop system images
Why you should protect your data
So let’s begin with the ‘Why’ part of the question. Why do I need to worry about data protection? The simple answer is that you need to worry about protecting your data because your data is – in almost every situation – the most valuable component of your system. It represents thousands of man hours of work, and most of it is probably irreplaceable from paper records alone. Protecting your data is a form of insurance that is very inexpensive compared to the potential risk cost.
There are lots of potential causes of data loss. Some of the most common that we’ve seen are —
- Accidental deletion by a user
- Failure of a hard drive
- Malware or cyber attack
- Intentional deletion by an unhappy (ex)employee
make your plan and stick to it
Good training doesn’t cost – it actually pays off big for your organization. Custom Internet Services has developed a class to help your business develop a plan to protect your data. This class can be presented in person or as a webinar. For more information on this class click here.
What do i look for in a provider?
top 5 things to look for in a provider
Certified Data Centers that are dispersed geographically
You want to be sure that your data is stored in top quality data centers that have met industry standard qualifications. Too often cheap backup providers use substandard environments.
If you’re in a regulated business that requires SOX or HIPPA compliance, be sure that your backup provider also meets these requirements. And even if you’re not in a regulated business, it’s still good to know your backup provider meets high levels of compliance.
Earthquakes, hurricanes, tsunamis are all part of life on this planet. Look for a backup provider that stores your data in at least two geographically dispersed locations so there is less chance a natural disaster will destroy your information.
data is encrypted & system is easy to use while competitive in cost
Look for your backup solution to encrypt data in at least three locations
- Any temporary files created by the backup software on your computer or device;
- While in transit over the internet between your computer and the backup location;
- While stored at the provider’s data center.
Comparing apples to apples can be difficult. Yet you don’t want to spend an exorbitant amount for backups.
Is the backup software easy for your users? Can it run automatically in a ‘hands off’ configuration?
backups managed from a central location
You will likely have information across multiple computers and devices. Look for a system that allows backup on all these devices to be managed from a central control console.
needs to handle multiple devices and types of data
All backup providers handle windows machines. Look for a system that also handles the other device types (IOS, Android, MAC, Linux file shares, etc) in your environment.
You probably have lots of things besides just files – sql databases, exchange mailboxes, photos. Maybe even virtual machines. Will your backup provider handle all these data types?
keep multiple versions of data and easily recover data
Lots of backup providers advertise that they keep versions, but what may be harder to find out is how many versions they keep. A provider that keeps 30 days of versions for a particular file may not be sufficient if you discover your computer was infected by malware 45 days ago. That means all the versions that are backed up may also be infected.
If you need to recover, how easily can you do it?
need help making a decision
With all there is to consider, it can get overwhelming. We believe the LockYourData.com backup system that is offered by Custom Internet Services meets and exceeds all the requirements. Check out what it can do for you and contact us if you have any questions.
- Windows XP, Vista, 7 and 8 Pro
- Windows Server 2003, 2008, 2012 and Small Business Server
- Mac OS X 10.6 and up
- iOS 6.0 and up (must be performed manually)
- Linux volumes supported by network-mapping to a PC or Mac
- External Storage Devices (USB, FireWire, Thunderbolt, eSATA)
- 24-Hour manned security and video surveillance
- Proximity security badge access
- State-of-the-art smoke and fire suppression
- Temperature controlled environment systems
- Seismically-braced construction
- Redundant backup power systems
- United States (Dallas, Houston, Louisville, and Los Angeles)
- Canada (Toronto)
- Australia (Melbourne)
- United Kingdom (London)
- South Africa (Johannesburg)
- HIPAA (Health Insurance Portability and Accountability Act)
- Sarbanes-Oxley (SOX)
- US EU Safe Harbor